The San Angelo Health Foundation is seeking a dependable and mission-driven Executive Assistant to the President to provide high-level administrative, program, and operational support. This is a unique opportunity for someone who thrives in a multifaceted role — balancing solo work with collaborative tasks, administrative precision with creative problem-solving.

This role is well-suited for someone who enjoys meaningful, long-term work in a steady-paced environment and wants to contribute to the Foundation’s mission of improving health and well-being in our community.

  What You’ll Do

As the Executive Assistant to the President, you will play a central role in keeping the Foundation’s operations organized, responsive, and mission-focused. Your responsibilities will span administration, grant coordination, board support, and communications. Specifically, you will:

Executive & Administrative Support

• Manage the President’s calendar and meeting schedule, prioritizing competing demands.
• Draft, edit, and proofread correspondence, reports, and presentation materials.
• Serve as the first point of contact for visitors, phone calls, and external inquiries.
• Manage incoming and outgoing mail; make occasional deliveries or pickups as needed.
• Maintain inventory of office, kitchen, and meeting supplies; restock beverages and refreshments for staff and meetings.
• Ensure a professional, organized, and welcoming office environment.
• Coordinate with vendors for office and facility needs (e.g., maintenance, IT support).

Grants Management

• Manage and maintain the Foundation’s online grants portal and supporting documentation.
• Track proposals, reports, disbursement schedules, and contract deadlines.
• Draft grant transmittal letters, profiles, and summary documents.
• Maintain accurate, up-to-date records of current and historical grant files.
• Serve as the liaison for grantees regarding disbursements, acknowledgments, and reporting.

Board & Committee Support

• Schedule Board of Trustees and Grants Committee meetings in coordination with the President.
• Prepare meeting agendas, packets, and other board materials.
• Record and produce accurate meeting minutes.
• Maintain official board records and governance documentation.

Facilities Oversight

• Manage usage of the Foundation’s meeting rooms, including reservations and scheduling.
• Maintain key cards, access logs, deposits, and usage fee tracking.
• Coordinate vendor services for cleaning, repairs, or other facility needs.

Communications & Outreach

• Draft internal newsletters, press releases, and basic promotional content.
• Assist in updating and maintaining the Foundation’s website and printed materials.

  What You Bring (Minimum Qualifications)

• Bachelor’s degree in Business, Public Administration, Communications, or a related field (or equivalent experience).
• 3–5 years of professional experience in nonprofit, administrative, or business environments.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Strong organizational and time management skills; ability to handle multiple priorities with accuracy.
• Demonstrated ability to work independently, take initiative, and maintain confidentiality.
• Competence with general office technology and basic troubleshooting.
• Valid driver's license and reliable transportation.
• Ability to pass a background check.
• Comfortable in an office-based role with occasional travel (less than 5%).

  Preferred Qualifications (Nice to Have)

• Experience supporting nonprofit executives or board leadership.
• Familiarity with online grant management platforms.
• Prior work in a philanthropic, foundation, or grantmaking setting.
• Experience preparing board minutes and managing governance records.
• Mission-aligned mindset and long-term commitment to community-focused work.

  Compensation & Benefits

• Salary commensurate with experience and qualifications.
• Paid vacation and paid sick leave.
• Employer-paid life insurance policy.
• Employer-paid long-term care policy.

*Please email resumes to deborah@sahfound.org